System for Award Management (SAM)

Registration

In order to be eligible for a Federal Contract, Award, Assistance or Grant; organizations must have an active and compliant SAM Registration in place that has been approved by the IRS and DLA. Once an organization has that in place, they will have the ability to view, bid on and be awarded Federal Government Contracts, Awards, Grants and many other Federally funded projects.

Annual Renewal Process

The United States Federal Government requires all SAM Registrants to conduct an annual and/or semi-annual renewal of their registration and/or certification in order to maintain the most up-to-date data system possible. Any changes or new additions to an entity should be updated in a reasonable time frame. Organizations that fail to conduct the mandatory annual renewal process are at risk of being denied Federal contracts/awards/funding. Organizations that fail to update necessary Entity Management Core Data will automatically be considered Non-Compliant. Any lapse in the SAM registration may also place a hold on funds payable to your organization.

Components and Modules

Core Data

• DUNS Information

• Business Information

• IRS Consent – Business & TIN Information

• CAGE / NCAGE

• General Information

• Financial Information

• Executive Compensation Questions

• Proceeding Questions

• Information Opt-Out

• Ownership Detail Disclosure

Assertions

• Goods & Services

• North American Industry Classification System (NAICS) Codes

• Product Service Codes (PSC)

• Size Metrics

• EDI Information

• Disaster Relief Response Information

Representations & Certifications (Reps & Certs)

• Certificate of Independent Price Determination

• Representation of Limited Rights Data and Restricted Computer Software

• Taxpayer Identification

• Small Disadvantaged Business Status

• Small Business Program Representations

• Place of Performance – Sealed Bidding

• Equal Low Bids

• FAR Responses to Architect-Engineer Responses

• DFARS Responses

Representations and Certifications (Expanded)

FAR/DFAR Clause	Description
FAR 52.203-2	Certificate of Independent Price Determination
FAR 52.203-11	Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions
FAR 52.204-3	Taxpayer Identification
FAR 52.204-5	Women-Owned Business (Other Than Small Business)
FAR 52.209-2	Prohibition on Contracting with Inverted Domestic Corporations-Representation
FAR 52.209-5	Certification Regarding Responsibility Matters
FAR 52.212-3	Offerer Representations and Certifications- Commercial Items
FAR 52.214-14	Place of Performance-Sealed Bidding
FAR 52.215-6	Place of Performance
FAR 52.219-1	Small Business Program Representations
FAR 52.219-2	Equal Low Bids
FAR 52.219-22	Small Disadvantaged Business Status
FAR 52.222-18	Certification Regarding Knowledge of Child Labor for Listed End Products
FAR 52.222-22	Previous Contracts and Compliance Reports
FAR 52.222-25	Affirmative Action Compliance
FAR 52.222-38	Compliance with Veterans' Employment Reporting Requirements
FAR 52.222-48	Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Certification
FAR 52.222-52	Exemption from Application of the Service Contract Act to Contracts for Certain Services-Certification
FAR 52.223-1	Biobased Product Certification
FAR 52.223-4	Recovered Material Certification
FAR 52.223-9	Estimate of Percentage of Recovered Material Content for EPA-Designated Items
FAR 52.225-2	Buy American Act Certificate
FAR 52.225-4	Buy American Act-Free Trade Agreements-Israeli Trade Act Certificate
FAR 52.225-6	Trade Agreements Certificate
FAR 52.225-20	Prohibition on Conduction Restricted Business in Sudan- Certification
FAR 52.225-25	Prohibition on Contracting with Entities in Certain Activites or Transactions Relating to Iran- Representation and Certification
FAR 52.226-2	Historically Black College or University and Minority Institution Representation
FAR 52.227-6	Royalty Information
FAR 52.227-15	Representation of Limited Rights Data and Restricted Computer Software
DFARS 252.209-7001	Disclosure of Ownership or Control by the Government of a Terrorist Country
DFARS 252.209-7002	Disclosure of Ownership or Control by a Foreign Government
DFARS 252.209-7003	Reserve Officer Training Corps and Military Recruiting on Campus- Representation
DFARS 252.212-7000	Offerer Representations and Certifications- Commercial Items
DFARS 252.216-7008	Economic Price Adjustment- Wage Rates or Material Prices Controlled by a Foreign Government- Representation
DFARS 252.225-7000	Buy American Statute- Balance of Payments Program Certificate
DFARS 252.225-7003	Report of Intended Performance Outside the United States and Canada- Submission with Offer
DFARS 252.225-7020	Trade Agreements Certificate
DFARS 252.225-7022	Trade Agreements Certificate- Inclusion of Iraqi End Products
DFARS 252.225-7031	Secondary Boycott of Israel
DFARS 252.225-7035	Buy American Act- Free Trade Agreements- Balance of Payments Program Certificate
DFARS 252.225-7042	Authorization to Perform
DFARS 252.229-7012	Tax Exemptions (Italy)- Representation
DFARS 252.229-7013	Tax Exemptions (Spain)- Representation
DFARS 252.239-7011	Special Construction and Equipment Charges
DFARS 252.247-7022	Representation of Extent of Transportation by Sea
DFARS 252.247-7023	Transportation of Supplies by Sea

Points of Contact (POCs)

• Accounts Receivable POC

• Electronic Business POC

• Government Business POC

• Past Performance POC

• Electronic Business Alternate POC

• Government Business Alternate POC

SMALL BUSINESS CERTIFICATION

• SBA Profile Creation

• Socio-economic Category Certifications

REPORTS

• Service Contract Reporting

• Bio-Preferred Reporting

EXCLUSIONS

• Active Exclusions

• Inactive Exclusions

Links

https://www.unitedstatesbusinessregistration.us/?gclid=CKjqw7nGr8UCFcQSHwodkGoATw