Forward Pricing Rate Proposal Adequacy Checklist (DFARS CASE 2012-D035)
Federal Register
Proposed Rule - Date
May 16th, 2013
Final Rule
December 11, 2014
Table 215.403-1 – Contractor Forward Pricing Rate Proposal Adequacy Checklist
Complete the following checklist, providing the location of requested information, or an explanation of why the requested information is not provided, and submit it with the forward pricing rate proposal.
Submission Item | General Instructions | PROPOSAL PAGE No. (if applicable) | If not provided, EXPLAIN (may use continuation pages) |
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1. | Is there a properly completed first page of the proposal as specified by the contracting officer? Initial proposal elements include:
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Proposal Cover Page | |
2. | Summary of proposed direct and indirect rates and factors, including the proposed pool and base costs for each proposed indirect rate and factor. | Immediately following the proposal cover page | |
3. | Table of Contents or index.
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4. | Does the proposal disclose known or anticipated changes in business activities or processes that could materially impact the proposed rates (if not previously provided)? For example—
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5. | Do proposed costs based on judgmental factors include an explanation of the estimating processes and methods used, including those used in projecting from known data? | ||
6. | Does the proposal show trends and budgetary data? Does the proposal provide an explanation of how the data, as well as any adjustments to the data, were used? | ||
7. | The proposal should reconcile to the supporting data referenced. If the proposal does not reconcile to the supporting data referenced, identify applicable page(s) and explain. | ||
8. | The proposal should be internally consistent. If the proposal is not internally consistent, identify applicable page(s) and explain. |
Direct Labor | |||
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9. | Direct Labor Rates Methodology and Basis of Each Estimate.
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10. | Does the proposal identify escalation factors for the out-year labor rates, the costs to which escalation is applicable, and the basis of each factor used? | ||
11. | Does the proposal identify planned or anticipated changes in the composition of labor rates, labor categories, union agreements, headcounts, or other factors that could significantly impact the direct labor rates? |
Indirect Rates (Fringe, Overhead, G&A, etc.) | |||
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12. | Indirect Rates Methodology and Basis of Each Estimate.
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13. | Does the proposal identify indirect expenses by burden center, by cost element, by year (including any voluntary deletions, if applicable) in a format that is consistent with the accounting system used to accumulate actual expenses? | ||
14. | Does the proposal identify any contingencies? | ||
15. | Does the proposal identify planned or anticipated changes in the nature, type, or level of indirect costs, including fringe benefits? | ||
16. | Does the proposal identify corporate, home office, shared services, or other incoming allocated costs and the source for those costs, including location and point of contact (custodian) name, phone number, and email address? | ||
17. | Does the proposal separately identify all intermediate cost pools and provide a reconciliation to show where the costs will be allocated? | ||
18. | Does the proposal identify the escalation factors used to escalate indirect costs for the out-years, the costs to which escalation is applicable, and the basis of each factor used? | ||
19. | Does the proposal provide details of the development of the allocation base? | ||
20. | Does the proposal include or reference the supporting data for the allocation base such as program budgets, negotiation memoranda, proposals, contract values, etc.? | ||
21. | Does the proposal identify how the proposed allocation bases reconcile with its long range plans, strategic plan, operating budgets, sales forecasts, program budgets, etc.? |
Cost of Money (COM) | |||
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22. | Cost of Money.
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OTHER | |||
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23. | Does the proposal include a comparison of prior forecasted costs to actual results in the same format as the proposal and an explanation/analysis of any differences? | ||
24. | If this is a revision to a previous rate proposal or a forward pricing rate agreement, does the new proposal provide a summary of the changes in the circumstances or the facts that the contractor asserts require the change to the rates? |