Contract Numbering System
It is important to understand the configuration of a contract number, the positions, and often times, just understanding the contract number will assist a contractors contract administration personnel to understand who the customer is, why type of procurement, and the date of the contract.
A contract number is as follows for DoD: N00062 - 90 - C - 0001
- Positions 1 -6 Identify the Department/Agency Office. In this case it was Department of Navy, Agency Office 62.
- Positions 7-8 Identify the Fiscal Year in which the number was assigned. In this case it was 1990.
- Position 9 is the Type of Instrument
| Letter | Type of Instrument |
|---|---|
| A | Blanket Purchase Argreement |
| B | Invitation for Bids |
| C | Contracts of all types except indefinite delivery contracts, facilities contracts, sales contracts, and contracts placed with or through other Government departments or agencies or against contracts placed by such departments or agencies outside the DoD |
| D | Indefinite delivery contracts |
| E | Facilities contracts |
| F | Contracting actions placed with or through other Government departments or agencies or against contracts placed by such departments or agencies outside the DoD (including actions with the National Industries for the Blind (NIB), the National Industries for the Severely Handicapped (NISH), and the Federal Prison Industries (UNICOR)) |
| G | Basic ordering agreements |
| H | Agreements, including basic agreements and loan agreements, but excluding basic purchasing agreements, basic ordering agreements, and leases |
| I | Do not use |
| J | Reserved |
| K | Short form research contract |
| L | Lease agreement |
| M | Purchase orders-- manual (assign W when numbering capacity of M is exhausted during the fiscal year) |
| N | Notice of intent to purchase |
| O | Do not use |
| P | Purchase order-- automated (assign V when numbering capacity of P is exhausted during a fiscal year) |
| Q | Request for quotation-- manual |
| R | Request for proposal |
| S | Sales contract |
| T | Request for quotation--automated (assign U when numbering capacity of T is exhausted during a fiscal year) |
| U | See T |
| V | See P |
| W | See M |
| X | Reserved for departmental use |
| Y | Imprest fund |
| Z | Reserved for departmental use |
Links
http://www.navair.navy.mil/nawctsd/Resources/Library/Acqguide/contract-numbers.htm
Department/Agency Identification