DCAA Request for Information Protocols
Companies should establish an understanding with DCAA regarding the production of information to support their audit requests. An example of an agreement is shown below:
Examples of timing protocols to establish are:
- Rate Checks, provide documents within 3 days,
- Incurred Cost Audits, 10 days,
- Offsite documents to support Incurred Cost Audits, 10 days,
- System Audits, generally 10 days
These are only examples and the production of documents and information should be one which is acceptable to DCAA, and reasonable for us to comply with.
Other considerations are the Point of Contact (POC) with DCAA. Companies normally prefer that all interaction with DCAA be done by a single focal point, or single group. That way, we establish a relationship with DCAA, and ensure that documents are provided timely, and the auditors are provided useful information that will assist with their audits.
The purpose of the document is so that both parties comes to terms that are reasonable, and acceptable. Company management and the government expects full cooperation with audit requests, providing timely and responsive responses to the audit requests. Establishing an advance agreement with DCAA regarding this subject eliminates any confusion or misunderstandings between companies and DCAA, and eliminates the possibility of DCAA asserting that a company is non-responsive, and is restricting access to the records the government is entitled to audit and/or review.
